Manager of Democracy Programs

 

Who We Are
The Edward M. Kennedy Institute for the United States Senate is dedicated to educating the public about the important role of the Senate in our government, encouraging participatory democracy, invigorating civil discourse, and inspiring the next generation of citizens and leaders to engage in the civic life of their communities.

We at the Kennedy Institute believe that civic education and engagement includes learning about important historic and contemporary policy issues, understanding how the issues are addressed inside and outside our democratic structures of government, and taking action on civic issues in ways that reinforce democratic practices and broaden democratic participation.

The Kennedy Institute strives to provide balanced, transparent, and inclusive civics education experiences that make room for conversations between people of broad ideologies and perspectives in respectful, productive ways.

 

Position Overview:
The Manager of Democracy Programs supports the execution, coordination, and promotion of special Institute events and democracy programs, including both internal and public facing convenings as directed by senior staff. Events may be virtual or in-person in the Institute’s replica Senate Chamber, classrooms, other event spaces, or at the Hyannis Port Kennedy Cape House. Events typically range from public-facing panels and book talks to closed-door convenings between high-level policy makers and thought leaders. Working closely with content leads and subject matter experts, the manager drives the successful implementation and logistics of every aspect of Institute events from planning through implementation and post-event assessment. The manager will work closely with the Executive office, relevant program teams, and other Institute staff.

 

This position will report to the Director of Democracy Programs. This is a hybrid position, and the Manager of Democracy Programs should expect to be on-site at least 2 days per week. Some work outside of regular business hours will be required.

 

Core Responsibilities

  • Responsible for the coordination and management of in-person, hybrid, and virtual Institute programming, including public panels and book talks, conferences, closed-door working groups, symposia, Hyannis Port convenings, and other special events. 
  • Work closely with the content lead(s) and partner organizations to identify special event parameters including timing, participants, audience, intended outcomes, and budget.
  • Manage all special event logistics (e.g. run of show, staffing, special venues, food and beverage, photography/videography, AV and streaming, etc.)
  • Coordinate travel (e.g. hotels, airlines, ground transportation), reimbursements, and other logistics for speakers and other special event participants . 
  • Send and track invitations, RSVPs, and event attendance and update the Institute database accordingly. Work closely with the Executive team to administer and track special invitations. 
  • Work with the marketing team to develop the promotion of all special public events and support the outcomes and reach to targeted audiences identified by the content leads.
  • Oversee the design of all special event invitations, signage, and programs, and ensure that all special event information is kept up-to-date on the Institute website and YouTube channel.
  • Develop and track event budgets.
  • Communicate regularly with relevant Institute staff, including security, facilities, IT, etc. and ensure special events are kept up-to-date on Institute calendars.
  • Support Community, Development, Alumni and Education events on an as-needed basis.
  • Conduct follow-up to assess the effectiveness of special events, organize thank yous, and ensure reimbursements are timely and accurate.
  • The Manager of Democracy Programs is expected to be on-site during and support all in-person and streaming special events. Occasional evenings, weekends, and travel as needed. 

 

Qualifications

  • At least 4 years of experience of event planning, for both large in-person and small, salon-style, closed door convenings. 
  • Experience running programs in non-profit, academic, or government settings for a diverse range of audiences and participants is preferred.
  • Team player with excellent written and communications skills, attention to detail and follow through.
  • Strong organizational and project management skills; experience working with consultants and vendors; track record of setting and meeting deadlines. Budget tracking experience a plus.
  • Proven ability to juggle multiple tasks and respond to last-minute changes with professionalism and good humor.
  • Discretion and willingness to work in a bipartisan manner on a range of topics is required. 
  • This role will utilize a variety of software applications in implementing events including MailChimp, Eventbrite, Little Green Light (CRM), WordPress and Canva. Familiarity with these or similar applications is preferred and a high level of comfort with learning new apps and tools is required.
  • Proficiency with Google Workspace products preferred.

 

Pay range in Boston, MA

Exact compensation may vary based on skills, experience, and location.

Base salary

$70,000 – $80,000

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